Unique Reference Numbers?
Jul 4, 2005
Hey guys,
Hope you can help with this one. I have a form called "frmPatientID", based on a query "qryPatientID" and table "tblPatientID".
I have a field called HospitalNo that is set to "text" and contains the patient's unique hosptal number of 123456, 008777, etc.
However, although the above numbers have to be unique, if the patient is out of the area they get a number of 000000 and this is not unique (i.e. more than one patient can be out of the hospitals area).
So how do I get the database to control this via a rule? (As in everything NOT 000000 needs to be unique). Is it on the form on an AfterUpddate or can I do it in the table?
Many thanks,
Rusty
:D
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Oct 5, 2013
Basically what I have is a database for tracking/logging parcels that arrive to the office. I want to be able to generate a reference number based on the date of arrival: i.e. the reference number should be ddmmyy### where ### is a sequential number. I know that I could just use the primary key's autonumber, for the sequential number but if I do this then the sequence will not restart at 1 on each date and because we receive a lot of parcels the reference number will grow to be too big to print out on the collection slips in just a few months.
two tables (one with the date and staff on duty that day and the other with the parcel's info') with a one to many relationship
I also have a query (Named: FullLog) that picks up the following data from the tables:
Name - Description - Size - TrackingInfo' - Staff - DateReceived - Count
The field named Count is a DCount function that I used to find out the number of times each date is repeated. This is the Expression that I used:
Count: DCount("*","FullLog","DateReceived = " & [DateReceived]) [Note that DateReceived is first converted into a string using CStr()]
This is as far as I have been able to get, I have been looking for weeks for a solution to this problem but I have yet to find one. I don't even know if the DCount function is the correct way of doing it, I did read somewhere that this produces a very slow query.
Effectively what I want to be able to get is something of that resembles the following
DateReceived - ReferenceNo
051013 051013001
051013 051013002
051013 051013003
061013 061013001
061013 061013002
071013 071013001
071013 071013002
071013 071013003
071013 071013004
071013 071013005
081013 081013001
081013 081013002
091013 091013001
101013 101013001
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Nov 10, 2005
Hello,
I am trying to create a unique reference number that includes the default autonumber and another count based on what the user selects from a dropdown (B).
For example, the reference might look something like these examples:
AutoDropdwnADropdwnBCount
001DrinkMocha1
002DrinkEGrey1
003DrinkEspresso1
004DrinkLatte1
005DrinkEGrey2
006DrinkEGrey3
007DrinkEGrey4
008DrinkEspresso2
009DrinkLatte2
010DrinkEspresso3
I will eventually create a unique reference by combining all the data (ie: 004-Drink-Latte-1, 010-Drink-Espresso-3) but it will allow me to number each type of drink in ascending order irrespective of the autonumber (which is the primary key.)
I would appreciate any advice on how to approach this! I am baffled!
Thanks,
dj_T
:eek:
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Mar 30, 2005
Hi there,
I Applogies if this has already been asked. I've tried searching for this, but unfortunately I'm not quiet sure what I'm looking for. Problem is this:
I have a database for recording exercises, their issues and recommendations.
what i'd like is if i enter eg: exercise1, then issue1 with recommendatio1 can the reference numbers be linked with one another so that when i enter an issue for exercise2 the issue numbering starts over at 1 again.
it would be the same with the issues & recommendations. each time i enter a recommendation, if its a new issue the numbering is to start at 1 again.
and for this to happen automatically (if i didnt mention this before).
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Jun 10, 2015
Need to generate a unique reference number each record wise while data entering by a form. How to do this by using a command button ? After entering all fields related to the record, when click on the command button, unique reference number for that record need to be generated and save with all other data of the records. in a later event, need to recall the record by using this reference number and also need to make relation ship with some other table by using the reference number.
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Feb 15, 2013
I have a rental database and I print several contacts for leases etc. what I want to do is have a unique reference number or something inserted to the report every time that it's printed. What I am trying to achieve is to keep track of which tenant corresponds to the report (Lease) printed by using reference number.
There is a seperate form which holds the tenants details and I would like to have a field on that form which would show the same reference number as the report so I can track which report was printed for who.
Whats the best/easiest way to accomplish this?
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Jun 18, 2015
I want Access to automatically generate a reference number for a record based on the values in on two other fields for a given record using a form.
The first field is called Operation Number.
The second is Bag Number.
The reference number needs to be in this format: 19C.3.1
Where 19C is the Operation Number, 3 is the bag number, and 1 is automatically generated. Additionally I need the last number --the automatically generated one--to go back to 1 if with each new bag number.
This is kind of like library catalog numbers. Not sure how to do this.
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Oct 6, 2014
How can i generate automatic reference numbers that can serve as primary key.
I want the prefix to include year. Eg Tr/yyy/incremental number...
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Nov 21, 2013
I'm trying to put together a DB for creating notifications to customers. The source file is pulled out from another system as an Excel file, which is then uploaded to Access via VBA. The user runs a query, and then sends the results (customer information) to an Excel file where we have set up a mail merge document (the notification itself).
A customer may appear in multiple records (having multiple accounts), but will only receive one notification.
What we're trying to do is give each notification an unique ID that will become its document reference number once the document is created. The number will need to be the same for all the records in which the customer appears, and they will need to be consecutive, as the documents themselves will be stored in PDF form later on in the process.
So I would like to assign an unique ID to each customer, each time it shows up when querying the uploaded source file (the query is done in a form, that has a sub-form for showing the results). Then, when exporting the query results, they will be also copied and stored to another table, along with the assigned reference number, for monitoring purposes.
The Access file itself will be split and used by multiple users (up to 9 users at a time). In theory, each user will see their own customers (each customer account is assigned to a certain user), but the number assignation will need to also depend on when the query has been run. For example, if user 1 queries the DB at 9:30AM they will get records numbered 1000 to 1050; user 2 (who queries the DB at 9:31AM) gets numbers 1051 to 2100 etc.
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Mar 5, 2008
I have a table of order lines. Each line of data the order number is repeated for every line. I need to just pull out one line for each order number. I assume a query would do this but I don't know how to create it. The order number is numeric. Can some one show me the way?
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Nov 22, 2004
Hello,
I have a field called "Project #" that needs to generate a unique number each time a command button is clicked. For example, when the button is clicked the blank "Project #" field is filled in with "653001". After the "Project #" field is filled in the button also runs a code to create a report exported into Excel. This report will only have the records with the Project Number of "653001".
Then, when more records are added and it's the end of the next week, the button is clicked again and the "new" blank "Project #" fields will be filled with the next Project number which would be "643002". A report will again be created but now with only the records with the Project number of "643002".
The first three characters will always be the same for the Project Number "653" but the last three will increase whenever the button is clicked to update any new records that have a blank "Project #". So, it should look like: 653001, 653002, 653003, 653004, etc.
I know it sounds confusing but I hope someone can help.
Thank!
Elizabeth
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Nov 19, 2007
We are trying to use Access to generate, job, task and craft numbers in Access. Job and task will be unique. Craft numbers can use the auto number function. We need the numbers to be 4 digits for Job and Task.
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Aug 12, 2014
I'm having multiple problems with my database like things such as -
i'm currently working on the Query 2 - On the Phone database (ignore Query 1) and i want to search for multiple plot numbers preferably in one parameter prompt with a comma to seperate numbers. (this could be a multitude of numbers so i would like to be able to input as many as needed). Also when i do search on this query since the Criteria is a 'Between' Value i would expect everything between the 2 numbers input to show up - but a lot of numbers out of the range show up too - why is this? (The Numbers are like "69 to 136" and they will show up - but 1-69 and 136-170 would too
I would also like to implement the search results from Query 2 into the Form i currently have made but it just opens up a access table when the search is made?
i cannot link my database as it is too big for the server - But here are the Criteria for Query 2:
Plot No - (criteria = Between [Enter First Plot No:] And [Enter Last Plot No:])
Site - (criteria = Like "*" & [Enter Site:] & "*")
Product - (criteria = Like "*" & [Enter Product:] & "*"
The Query is the one im most concerned about , i can live without a form.
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Aug 1, 2014
I have been working on a simple data base for some time now (beginner level) and am still trying to improve it. I would like to do something but before that I would like to have your opinion to know if it is even possible?I have a query QryMainReport:
Start Date/Time
End Date/Time
Employee
At the moment this is what the format of my report looks like (I removed other unnecessary fields):
StartTime----------EndTime---------------Employee
12/06/2014 01:00--12/06/2014 03:00------John Smith
12/06/2014 04:00--12/06/2014 06:00------Jane Doe
13/06/2014 02:00--13/06/2014 05:00------John Smith
13/06/2014 08:00--13/06/2014 08:00------Jane Doe
I would like to do as a report. (Dates would always be from Sunday to Saturday). I am not sure it is possible to do that. I suppose first it would mean:I would have to do a query to separate the times from the dates?I would have to find a way for Access to find the unique dates and unique names?Does it mean I have to use cross tab queries?
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Jan 10, 2007
Ok so in excel I have some numbers that are stored as text. The reason being that they are zip codes and some begin with 0 and excel doesn't want numbers to start with 0....so when I import these into an access field that has an input mask for zip codes...will it convert these correctly since the field is a text with input mask?
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Aug 24, 2014
I have 2 fields that I would like to automate if possible
One field is called "p/o number" and another field called "line no"
These fields are part of an ordering database
Let say I have 200 items to purchase form 10 suppliers
And form example 20 items from each supplier
What I do at present is put the order number on each line item and the line number
example
p/o number line no
1 1
1 2
1 3
2 1
2 2
2 3
2 4
What I want to do is just put the first po number in the required line . Put the first line number in i.e. "1" and the macro will complete all the p/o numbers and line numbers for me as per the ones marked in red.
Example
1 1
2 2
3 3
2 1
2 2
2 3
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Oct 28, 2014
I have a table with fields like this one but the weeks go all the way up to 52. What I am trying to do is count the number of consecutive zeros and if it is more than five, count how many of the following fields have a number in them and if that number is less than the number of zeros preceding it identify that person.
For example Joe would be identified below because he had 6 consecutive zeros and then he had 5 weeks of numbers immediately following the string of zeros. Bob would not be identified because he had 5 consecutive zeros and then 5 sets of numbers immediately following the string of zeros so the zero frequency isnt higher than the number frequency immediately following.
ID
Name
Date of Hire
1
2
3
4
5
[code]...
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Feb 24, 2006
Please help, how can I refer to the field of a subform in Visual Basic when the (main) form is open?
A)
Private Sub supplierID_AfterUpdate()
Forms![invoices]![KombináltLista4].Requery
End Sub
B)
Private Sub supplierID_AfterUpdate()
Forms![details1 Segédűrlap]![KombináltLista4].Requery
End Sub
These don't work. (The main form: INVOICES; the subform:DETAILS1 Segédűrlap; KombináltLista4 is the name of a combo box)
The version B work, when I open the form and the subform together, but of course I'd like to work only on the form (where the subform is displayed as well, but I can't refer to it...)
THX
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Feb 24, 2005
I created a new database and i am getting an error.
Your ILFdatabase database or project contains a missing or broken reference to the file 'SearchCtrl.ocx' Version 1.0
Can anyone help?
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Apr 29, 2005
I need to change the reference "Microsoft Access 9.0 Object Library" in Access 2000 with the "Microsoft Access 11.0 Object Library" but I can't de-select it 'cause it's used by the program. Another problem is that I tried to import the 11.0 copying the file and when I select it from the panel control it seems to import without problems, but when I search it in the list, the 11.0 doesn't exist.
How can I import it?
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Nov 1, 2005
Heya,
In your opinion, what is the best Microsoft Access 03 Reference book for learning?
Mateo
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Jan 12, 2006
Hi, I have been designing a database on my computer which seems to be working fine; 2 more users in the company should be able to use the database.In order to see if everything was working properly on other computers, I have put a copy of my db on the server and tried to open it on the other users computer station. Unfortunately, the reference library that I have been updating during the design of the database doesn't seem to apply to the other computers. I have been trying to update it on the other machine but the references on the tool menu in open module is not available.
I didn't expect this to hapened and I am not sure what to do, what would be the apropriate method to make the library available to the other computers?
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Aug 19, 2006
Is there a way to insert a calendar on a form from which a user can select a Month year and day similar to using the calendar on Outlook or Lotus Notes to set up or view appointments or meetings?
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Apr 19, 2007
Hi,
I have created an mde that was installed on more than 30 computers. All of them work fine but one who gets a message saying that there is a broken or missing reference. How can I repair this knowing that I cannot access the references in a mde?
Thanks!
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Feb 6, 2008
Hi,
I have an SDK that I normally use with VS.NET. I cannot seem to add the .dll as a Reference in my MS Access 2003 database. Is there something I am doing wrong, or a workaround to get it to work? I have .NET 3.0 installed on the PC.
Thanks,
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Apr 7, 2008
Hi,
I have a form (frmSWL) with a subform container on it (subfrom1) which has a source object called frmSite. How do I reference frmSite from another form so I can apply a filter to it??
I am trying:
forms!frmSWL!frmSite.Filter = "......."
, but it is not working.
Thanks,
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